Director of Operations, The Girl Generation

Nairobi, Kenya
Contract type: 
Fixed term, until December 2018
KSh 6,000,000 - 7,000,000 annual salary
Closing date: 
Tuesday, 31 January, 2017
We are seeking a self- driven, highly motivated and results and systems focused Director of Operations to join The Girl Generation team and to work in partnership with our Global Director. Based in Nairobi, the role offers an exciting opportunity to provide leadership to all operational aspects of the programme and manage a dynamic and committed team.

The Director of Operations is responsible for the management of The Girl Generation team to ensure efficient, high quality programme delivery. The post holder works closely with the Global Director and the Programme Management team in London to oversee the management of HR, programme finances, and contracts and to ensure compliance with Options’ policies and quality assurance standards. In communication and consultation with the Programme Management team in London, the Director of Operations is responsible for work plans and budgets, financial forecasting and management, personnel management, recruitment, contracting and procurement.

Main Tasks

1.  Planning and financial management:

  • Convene and lead annual planning/budgeting exercises to produce  detailed and costed work-plans, liaising with staff in Nairobi and London and other stakeholders as necessary
  • Oversee systems for monitoring the implementation of work plans according to budget and lead corrective action.
  • Ensure regular reviews of progress against planned implementation
  • Provide monthly updates to the Programme Delivery Team on progress against work-plans
  • Manage the programme’s budget to ensure that projected margins are achieved, spend is according to forecast and ensure that funds are available to implement the programme
  • Track and report programme expenses in line with Options’ financial reporting systems and deadlines
  • Approve team travel and expenses within financial authority

2. Team management:

  • Coordinate the activities of the team in Nairobi and the programme countries to maximise value and effectiveness
  • Line manage direct reports, including fixed routine one-to-one  meetings
  • Facilitate regular senior team meetings in Kenya and with programme country officers and ensure actions are followed up
  • Mentor, coach and support staff to ensure they are motivated and performing.  Conduct appraisals of the line reports every six months
  • Ensure that the Kenya team management is compliant with Options’ Kenya Staff Handbook and Options’ policies
  • Report performance management concerns to the Global Director and Programme Management team, and agree lines of action
  • Actively engage with the Global Director and the Assistant Director of Programmes and the Programme Management team in London in all HR aspects
  • Oversee local staff recruitment and transition within delegated authorities

3. Compliance with Options and client requirements:

  • Implement the Programme Quality Assurance Plan and ensure that responsibilities for the quality of the programme are carried out
  • Ensure that robust systems are used for contracting, managing and ensuring the quality of deliverables from consultants and other subcontractors, guaranteeing high quality cost-effective services to the programme
  • Ensure due diligence is performed on all recipients of the programme’s funds; staff, sub-contractors, and their sub-contractors, control and report on the use of all programme funds
  • Ensure programme delivery is compliant with Options’ procurement procedures and represents value for money
  • Implement Options’ policies and guidelines on fraud, bribery and corruption involving programme funds and report any suspected cases immediately to the Assistant Director of Programmes

4. Oversight of programme security and office management:

  • Ensure operations are compliant with Options’ security policies and a functioning security risk reporting system is in place for all countries included in the programme
  • Act as the programme’s security point and ensure that steps are taken to guarantee that staff, sub-contractors and visitors are safe
  • Ensure the Options internal security requirements are adhered to for any team travel to programme countries
  • Ensure office and programme assets are secure and insured
Person specification: 
  • Post-graduate degree in relevant subject (public health, business or the social sciences)
  • Significant and proven experience working in international development at a senior programme management level or above for at least five years
  • Strong leadership and organizational skills
  • Extensive experience in leading the coordination of complex multi-country programmes
  • Proven skills in people management
  • Proven experience in strategic work planning and managing large, complex, multi-country budgets
  • Proven experience in risk management
  • Experience of developing and managing consultancy contracts  and sub-contracting 
  • Skills in security, due diligence, and quality assurance processes
  • Experience in developing and delivering high quality outputs, able to write fluently and accurately in English
  • Excellent financial management
  • Excellent planning and organising
  • Decision-making and trouble-shooting
  • Communications with staff, stakeholders and clients
  • Strong understanding of, and personal commitment to international human rights, particularly women’s and children’s rights
  • A commitment to The Girl Generation’s founding principles, including the Do No Harm guidelines
  • Right to work in Kenya
  • Willing and able to travel for 20% of the time
Application process: 
  • To apply, please send your CV with a summary note of your skills and experience to Harriet Andrews Candidates should state the role in the subject header.
  • Closing date for applications is: 31st January 2017
  • Only shortlisted applicants will be contacted for interview.
Other information: 

Options is an equal opportunities employer

Candidates are required to have to right to live and work in Kenya

Job information: 
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